THE ATTIC LEARNING CENTRE
E - Safety Policy
As part of the Every Child Matters agenda set out by the government, the Education Act 2002 and the Children’s Act 2004, it is the duty of The Attic Learning Centre or other establishments to ensure that children and young people are protected from potential harm both within and beyond the school/education setting or other establishment environment. Therefore, the involvement of young people and parent/carers is also vital to the successful use of online technologies.
This policy aims to explain how parents/carers or young people can be a part of these safeguarding procedures. It also details how young people are educated to be safe and responsible users capable of making good judgements about what they see, find and use. The term ‘e-safety’ is used to encompass the safe use of all technologies in order to protect young people and adults from potential and known risks.
To emphasise the need to educate staff and young people about the pros and cons of using new technologies both within and outside The Attic Learning Centre or other establishment.
To provide safeguards and agreement for acceptable use to guide all users, whether staff or student, in their online experiences.
To ensure adults are clear about procedures for misuse of any technologies both within and beyond The Attic Learning Centre or other establishment.
To develop links with parents/carers and the wider community ensuring input into policies and procedures with continued awareness of the benefits and potential issues related to technologies.
Roles and Responsibilities of the Attic Learning Centre
It is the overall responsibility of the Headteacher to ensure that there is an overview of e-Safety as part of the wider remit of safeguarding across the school/education setting or other establishment with further responsibilities as follows:
The Headteacher has designated an e-Safety Lead to implement agreed policies, procedures, staff training, curriculum requirements and take responsibility for ensuring e-Safety is addressed in order to establish a safe ICT learning environment. All staff and students are to be made aware of takes this role within the school/education setting or other establishment.
The Headteacher, along with the e-Safety Lead will decide if there should be a standard disclaimer on all e-mails stating that the views expressed are not necessarily those of The Attic Learning Centre or other establishment, the LA or organisation.
Time and resources should be provided for the e-Safety Lead and staff to be trained and update policies, where appropriate.
The Headteacher is responsible for promoting e-Safety across the curriculum and will have an awareness of how this is being developed, linked with The Attic Learning Centre or other establishment development plan.
The Headteacher will keep other staff updated about the progress of or any changes to the e-Safety curriculum (via PSHE or ICT) and how this relates to Safeguarding.
The Headteacher must ensure e-safety is covered within an awareness of safeguarding and how it is being addressed within The Attic Learning Centre. It is the responsibility of the Headteacher to ensure that all safeguarding guidance and practices are embedded.
For staff and pupils The Attic has internet provided by Suffolk County Council which is a secure network and subject to controls and compliancy.
Ensure that any misuse or incident has been dealt with appropriately, according to policy and procedures, (see the Managing Allegations Procedure on Suffolk Local Safeguarding Children’s Board website) and appropriate action is taken, even to the extreme of suspending a member of staff, informing the police (via establishment’s agreed protocols with the police) or involving parents/carers.
It is the role of the designated e-Safety Lead in conjunction to the Headteacher and all staff to:
Appreciate the importance of e-safety within school/education setting or other establishment and to recognise that all educational establishments have a general duty of care to ensure the safety of their pupils and staff.
Establish and maintain a safe ICT learning environment within The Attic Learning Centre or other establishment.
Ensure that the Acceptable Use Policy (AUP) is reviewed annually, with up-to-date information and that training is available for all staff to teach e-Safety and for parents to feel informed and know where to go for advice.
Ensure that filtering is set to the correct level for staff and young people.
Ensure that all adults are aware of the filtering levels and why they are there to protect children and young people.
Report issues and update the Headteacher on a regular basis.
Liaise with the PSHE, safeguarding and ICT leads so that policies and procedures are up-to-date to take account of any emerging issues and technologies.
Update staff training (all staff) according to new and emerging technologies so that the correct e-safety information can be taught or adhered to.
Transparent monitoring of the Internet and online technologies. Staff use is monitored by CSD /IT Helpdesk via the personal log ins. Student use is not by personal log in but a record of which computer is used by which student and when is maintained in the ICT room .
Keep a log of incidents for analysis to help inform future development and safeguarding, where risks can be identified. Refer to the Managing Allegations Procedure from the SSCB to ensure the correct procedures are used with incidents of misuse (website in Appendices).
Work alongside the ICT Lead, to ensure there is appropriate and up-to-date anti-virus software and anti-spyware on the network, stand-a-lone PCs and teacher/child laptops and that this is reviewed and updated on a regular basis.
Ensure that staff can check for viruses on laptops, stand-a-lone PCs and memory sticks or other transferable data files to minimise issues of virus transfer.
Ensure that unsolicited e-mails to a member of staff from other sources are minimised (staff advised to add to blocked senders list. Refer to the Managing Allegations Procedure, SSCB, for dealing with any issues arising from indecent or pornographic/child abuse images sent/received.
Ensure there is regular monitoring of internal e-mails, where:
Blanket e-mails are discouraged
Tone of e-mails is in keeping with all other methods of communication
Report overuse of blanket e-mails or inappropriate tones to the Headteacher.
Staff or Adults
It is the responsibility of all adults within The Attic Learning Centre or other establishment to:
Ensure that they know who the Senior Designated Person for Safeguarding is within The Attic Learning Centre or other establishment, so that any misuse or incidents can be reported which involve a child.
Where an allegation is made against a member of staff it should be reported immediately to the Headteacher.
In the event of an allegation made against the Headteacher the MC must be informed immediately (Following the Managing Allegation Procedure SSCB).
Be familiar with the Behaviour, Anti-bullying and other relevant policies so that, in the event of misuse or an allegation, the correct procedures can be followed immediately. In the event that a procedure is unknown, they will refer to the Headteacher/Senior Designated Person immediately, who should then follow the Managing Allegations Procedure, where appropriate.
Check the filtering levels are appropriate for their children and young people and are set at the correct level. Report any concerns to the e-Safety Lead.
Alert the e-Safety Lead of any new or arising issues and risks that may need to be included within policies and procedures.
Ensure that young people are protected and supported in their use of technologies so that they know how to use them in a safe and responsible manner. Young people should know what to do in the event of an incident.
Be up-to-date with e-Safety knowledge that is appropriate for the age group and reinforce through the curriculum.
Sign an Acceptable Use Statement to show that they agree with and accept the agreement for staff using non-personal equipment, within and beyond The Attic Learning Centre or other establishment environment, as outlined in appendices.
Use electronic communications in an appropriate way that does not breach the Data Protection Act 1998.Remember confidentiality and not disclose information from the network, pass on security passwords or leave a station unattended when they or another user is logged in.
To ensure that The Attic Learning Centre or other establishment bursars follow the correct procedures for any data required to be taken from the school/education setting or other establishment premises.
Report accidental access to inappropriate materials to the e-Safety Lead and school/education setting or other establishment helpdesk in order that inappropriate sites are added to the restricted list or control this with the Local Control options via your broadband connection.
Use anti-virus software and check for viruses on their work laptop, memory stick or a CD ROM when transferring information from the internet on a regular basis, especially when not connected to the school/education setting or other establishment’s network.
Ensure that all personal storage devices (i.e. memory sticks) which are utilised by staff members to hold sensitive information are encrypted or password protected in the event of loss or theft.
Report incidents of personally directed "bullying" or other inappropriate behaviour via the Internet or other technologies using the SCC accident/incident reporting procedure in the same way as for other non-physical assaults.
Young people should be:
Involved in the review of Acceptable Use Agreement through The Attic Learning Centre or other establishment council or other appropriate group, in line with this policy being reviewed and updated.
Responsible for following the Acceptable Use Agreement whilst within school/education setting or other establishment as agreed at the beginning of each academic year or whenever a new child attends The Attic Learning Centre or other establishment for the first time.
Taught to use the internet in a safe and responsible manner through ICT, PSHE or other clubs and groups.
Taught to tell an adult about any inappropriate materials or contact from someone they do not know straight away, without reprimand (age and activity dependent).
Appropriate and Inappropriate Use by Staff or Adults
Staff members have access to the network so that they can obtain age appropriate resources for their classes and create folders for saving and managing resources.
They have a password to access a filtered internet service and know that this should not be disclosed to anyone or leave a computer or other device unattended whilst they are logged in.
All staff should receive a copy of the e-Safety and Acceptable Use Policies and Agreement which they need to sign, return to The Attic Learning Centre, to keep under file with a signed copy returned to the member of staff.
The Acceptable Use Agreement will be displayed in the Office as a reminder that staff members and Visitors need to safeguard against potential allegations and a copy of this policy is provided to all staff for home use
When accessing the emails from home, the same Acceptable Use Agreement will apply. The acceptable use should be similar for staff to that of the young people so that an example of good practice can be established.
Please refer to Appendix 2 for copy of Acceptable Agreement for Staff and Visitors
In the Event of Inappropriate Use
If a member of staff is believed to misuse the internet or in an abusive or illegal manner, a report must be made to the Headteacher/Senior Designated Person immediately and then the Managing Allegations Procedure and the Safeguarding Policy must be followed to deal with any misconduct and all appropriate authorities contacted.
In the lesser event of misuse or accidental misuse refer to Appendix 1 for a list of actions relating to the scale of misuse.
By Young People
Acceptable Use Agreements and the letter for young people and parents/carers are outlined in the Appendix 3. These detail how young people are expected to use the internet and other technologies within The Attic Learning Centre setting or other establishment, including downloading or printing of any materials. The agreements are there for young people to understand what is expected of their behaviour and attitude when using the internet. This will enable them to take responsibility for their own actions. For example, knowing what is polite to write in an e-mail to another young person, or understanding what action to take should there be the rare occurrence of sighting unsuitable material. This also includes the deliberate searching for inappropriate materials and the consequences for doing so.
(The agreement will be on display within the classrooms and computer suite).
The Attic Learning Centre will request parents/carers to support the agreement with their young person. This can be shown by signing the Acceptable Use Agreements together at the Admissions Meeting so that it is clear to The Attic Learning Centre or other establishment that the agreement are accepted by the young person with the support of the parent/carer. This is also intended to provide support and information to parents/carers when young people may be using the Internet beyond The Attic Learning Centre or other establishment.
Further to this, it is hoped that parents/carers will add to future rule amendments or updates to ensure that they are appropriate to the technologies being used at that time and reflect any potential issues that parents/carers feel should be addressed, as appropriate.
The downloading of materials, for example, music files and photographs need to be appropriate and ‘fit for purpose’ based on research for work and be copyright free.
File-sharing via e-mail, weblogs or any other means online should be appropriate and be copyright free in or beyond school/education setting or other establishment.
In the Event of Inappropriate Use
Should a young person be found to misuse the online facilities whilst at The Attic Learning Centre the following consequences should occur?
Any young person found to be misusing the internet by not following the Acceptable Use Agreement may have a letter sent home to parents/carers explaining the reason for suspending the young person’s use for a particular lesson or activity.
A discussion will be had with the young person to ensure they understand the breach and are aware of the consequences.
Further misuse of the agreement may result in not being allowed to access the internet for a period of time and another letter will be sent home to parents/carers.
A letter may be sent to parents/carers outlining the breach in Safeguarding Policy where a child or young person is deemed to have misused technology against another person.
In the event that a young person accidentally accesses inappropriate materials this should be reported to an adult immediately and appropriate action taken to hide the screen or close the window, so that an adult can take the appropriate action. Where a young person feels unable to disclose abuse, sexual requests or other misuses against them to an adult, they can use the Report Abuse button (www.thinkuknow.co.uk) to make a report and seek further advice. The issue of a young person deliberately misusing online technologies will also be addressed by The Attic Learning Centre
Young people should be taught and encouraged to consider the implications for misusing the internet and posting inappropriate materials to websites, for example, as this may have legal implications.
The Curriculum and Tools for Learning
The Attic Learning Centre setting or other establishments should teach young people how to use the Internet safely and responsibly. They should also be taught, through ICT and/or PSHE lessons, how to research information, explore concepts and communicate effectively in order to further learning. The following concepts, skills and competencies should have been taught by the time they leave Year 11:
Making good judgements about websites and e-mails received.
Knowledge of risks such as viruses and opening mail from a stranger.
Access to resources that outline how to be safe and responsible when using any online technologies.
Knowledge of copyright and plagiarism issues.
File sharing and downloading illegal content.
Uploading information – know what is safe to upload and not upload personal information.
Where to go for advice and how to report abuse.
The www.thinkuknow.co.uk resources for 11-16 years olds should be used, with free training provided to teachers/adults for the delivery of these lessons. Further training advice can be sought from Suffolk e-safety Lead or by going to the website.
These skills and competencies are taught within the curriculum so that young people have the security to explore how online technologies can be used effectively, but in a safe and responsible manner. Young people should know how to deal with any incidents with confidence, as we adopt the ‘never blame the child for accidentally accessing inappropriate materials’ culture, in the event that they have accidentally accessed something.
Personal safety – ensuring information uploaded to web sites and e-mailed to other people does not include any personal information such as:
Full name (first name is acceptable, without a photograph).
School/education setting or other establishment.
Clubs attended and where.
Age or DOB.
Names of parents.
Routes to and from school/education setting or other establishment.
Identifying information, e.g. I am number 8 in the school/education setting or other establishment Football Team.
Photographs should only be uploaded on the approval of a member of staff or parent/carer and should only contain something that would also be acceptable in ‘real life’. Parents/carers should monitor the content of photographs uploaded. Images of children and young people should be stored according to policy.
Pupils with Additional Learning Needs
The Attic Learning Centre or other establishment should strive to provide access to a broad and balanced curriculum for all learners and recognise the importance of tailoring activities to suit the educational needs of each pupil. Where a student has specific learning requirements, or poor social understanding, careful consideration is given to the planning and delivery of e-safety awareness sessions and internet access.
The Attic does not currently have a Website. When it does have one the following will apply:
The uploading of images to the school/education setting or other establishment website should be subject to the same acceptable agreement as uploading to any personal online space. Permission ought to be sought from the parent/carer prior to the uploading of any images. Settings should consider which information is relevant to share with the general public on a website and use secure areas for information pertaining to specific audiences.
In the event that a member of staff finds themselves or another adult on an external website, such as ‘Rate My Teacher’, as a victim, school/education setting or other establishments are encouraged to report incidents to the Headteacher and unions, using the reporting procedures for monitoring.
The Attic Learning Centre or other establishment should have E-mail addresses for children and young people to use, as a class and/or as individuals () as part of their entitlement to being able to understand different ways of communicating and using ICT to share and present information in different forms. Individual email accounts can be traced if there is an incident of misuse whereas class email accounts cannot, especially for older users.
BUT under current installed system this isn’t possible and is something that needs to be looked at for the future
Staff should use their Suffolk County Council issued email addresses for any communication between home and school/education setting or other /Professionals establishments/ approved destinations only. A breach of this may be considered a misuse. Always seek advice from e –Safety Lead /Headteacher
Parents/carers are encouraged to be involved with the monitoring of emails sent, although the best approach with young people is to communicate about who they may be talking to and assess risks together.
Mobile Phones and Other Emerging Technologies
The Attic Learning Centre or other establishments should carefully consider how the use of mobile technologies can be used as a teaching and learning tool within the curriculum with the following areas of concern to be taken into consideration:
Inappropriate or bullying text messages.
Images or video taken of adults or peers without permission being sought.
‘Happy slapping’ – the videoing of violent or abusive acts towards a child, young person or adult which is often distributed.
Sexting - the sending of suggestive or sexually explicit personal images via mobile phones.
Wireless Internet access, which can bypass school/education setting or other establishment filtering and allow access to inappropriate or potentially harmful material or communications.
(i)Student Personal Mobile Devices
The Attic Learning Centre allows students to bring mobile phones onto the premises in recognition that most travel some distance to Attic and many have complicated arrangements with other agencies/professionals and mobile phones facilitates this.
Students sign up to the Ground Rules which states that mobiles should not be used in lessons without staff permission. Staff must take action accordingly.
If students are unable to adhere to this rule, further action will be taken possibly leading to an outright ban.
(ii) Staff Personal Mobile Devices
Staff are allowed to bring in personal mobile phones or devices for their own use,
But must not use personal numbers to contact children and young people under any circumstances.
Must ensure that the mobile device is kept securely and students are not allowed to use/gain access to for fraudulent use
Staff must ensure that there is no inappropriate or illegal content stored on the device and should be aware that using features, such as video or sound recording, may be subject to the same procedures as taking images from digital or video cameras (see 7.6 for further details).
Staff should be aware that games consoles such as the Sony play station, Microsoft Xbox, Nintendo Wii and DSi and other such systems have Internet access which may not include filtering. Before use within The Attic Learning Centre or other establishment, authorisation should be sought from the Headteacher and the activity supervised by a member of staff at all times.
The Attic Learning Centre or other establishment is not responsible for any theft, loss or damage of any personal mobile device.
(iii) The Attic Learning Centre or Other Establishment Issued Mobile Devices
The management of the use of these devices should be similar to those stated above, but with the following additions:
Where The Attic Learning Centre has provided a mobile device to a member of staff, such as a laptop, PDA or mobile phone, only this equipment should be used to conduct school/education setting or other establishment business outside of the school/education setting or other establishment environment.
The Attic will ensure that young people understand the use of a public domain and the consequences of misuse. Relevant curriculum links should be made to highlight the legal implications and the involvement of law enforcement. Other technologies which The Attic Learning Centre and other establishments use with young people include:
. Fax machines.
Video and Photographs
The term ‘image’ refers to the taking of video footage or photographs via any camera or other technology, e.g. a mobile phone.
The Attic Learning Centre has cameras and Video camera available for staff use. These are kept securely in the office and can be` signed out ` Staff must ensure these are not used inappropriately by students and content is not transferred to a students own device without authorisation.
It is also highly recommended that permission is sought prior to any uploading of images to check for inappropriate content.
Staffs are not encouraged to use their own personal equipment. In the event they do the following procedure must be followed
Staff must take responsibility for their own equipment and The Attic will not be held responsible for any theft , loss or damage
Any images taken must be transferred as soon as possible to an Attic device and cleared from the staff- owned device. If this is not possible before the end of the day, the device or memory card should be stored securely at Attic until this can be facilitated.
The sharing of photographs via weblogs, forums or any other means online should only occur after permission has been given by a parent/carer or member of staff.
Photographs/images used to identify young people in a forum should be representative of the child rather than of the child e.g. an avatar.
Any photographs or video clips uploaded should not have a file name of a young person, especially where these may be uploaded to a The Attic Learning Centre website. Photographs should only ever include the young person’s first name although safeguarding guidance states either a young person’s name or a photograph but not both.
Group photographs are preferable to individual young people and should not be of any compromising positions or in inappropriate clothing, e.g. gym kit. The Attic Learning Centre will need to decide how photographs will be used, including where they will be stored (central location which could be viewed by anyone) and when they will be deleted.
It is current practice by external media such as local and national newspapers to include the full name of young people in their publications. Photographs young people should only be used after permission has been given by a parent/carer.
At Admissions meeting a consent form for photographs is given to parents/students but in extraordinary circumstances eg press involvement separate permission should be sought.
It is good practice to always check with a student anyway as to their current feelings about having photo taken despite what they and parents originally signed for – usually when it constitutes part of exam coursework the student is happy for this to happen once reminded.
Video-Conferencing and Webcams
Flash meeting is the main video conferencing service provided by E2BN which allows staff to preset a secure ‘conference room’ which remains under their control throughout the session. The use of webcams to video-conference will be via E2BN which is a filtered service. Publicly accessible webcams are not used in school/education setting or other establishment.
Taking images via a webcam should follow the same procedures as taking images with a digital or video camera.
Permission should be sought from parents and carers if their child is engaged in video conferencing with individuals or groups outside of The Attic Learning Centre or other establishment... This process should always supervised by a member of staff and a record of dates, times and participants held by The Attic Learning Centre or other establishment.
Young people need to tell an adult immediately of any inappropriate use by another child or adult. (This is part of the Acceptable Use Agreement).
Where young people (or adults) may be using a webcam in a
Family area at home, they should have open communications with
Parents/carers about their use and adhere to the Acceptable Use Agreement.
Managing Social Networking and Other Web 2.0 Technologies
Social networking sites have emerged in recent years as a leading method of communication proving increasingly popular amongst both adults and young people alike. The service offers users both a public and private space through which they can engage with other online users. With responsible use, this technology can assist with the development of key social skills whilst also providing users with access to a range of easily accessible, free facilities. However, as with any technology that opens a gateway to online communication with young people, there are a number of risks associated which must be addressed.
With this in mind, both staff and Students are encouraged to think carefully about the information which they provide on such websites and the way in which it can be manipulated when published (examples of which include Facebook, MySpace and Bebo.) Students are advised on social networking security and recommendations made for privacy settings to be activated to ‘Friends only’ for all applications to restrict unsolicited access. The importance of passwords and blocking of unwanted communications is also highlighted and awareness that social networking can be a vehicle for cyber bullying. Students are encouraged to report any incidents.
In response to the difficulties access to Social Networking poses and the view that the benefits would not outweigh the disadvantages it has been agreed since 2008 that The Attic learning Centre does not allow,( through existing filtering systems) , access to Social Networking sites
Social Networking Advice for Staff
Social networking outside of work hours, on non school/education setting or other establishment-issue equipment, is the personal choice of all school/education setting or other establishment staff. Owing to the public nature of such websites, it is advisable for staff to consider the possible implications of participation. The following advice should be considered if involved in social networking:
Personal details are never shared with pupils such as private email address, telephone number or home address. It is recommended that staff ensure that all possible privacy settings are activated to prevent students from making contact on personal profiles. The simplest and most effective way to do this is to remove details from search results and turn off public visibility.
Staff should not engage in personal online contact with students outside of Headteacher authorised systems (e.g. The Attic Learning Centre or other establishment email account for homework purposes).
Staff should ensure that full privacy settings are in place to prevent students from accessing photo albums or personal information.
Staffs are advised against accepting invites from colleagues until they have checked with them in person that the invite is genuine (avoiding fake profiles set up by students).
There is well documented evidence to suggest that social networking can be a highly effective tool for communicating with students on a professional level. Some school/education setting or other establishments, other educational and other settings have set up accounts on Facebook to manage and monitor public and pupil communications through designated members of staff. Other such professional social networking tools include EdModo or Virtual Learning Environments such as Moodle which contain similar features.
Safeguarding Measures – Filtering
Staff and young people are required to use the internet provided and all tools within it, in an acceptable way.
Please refer to the Acceptable Use Agreement for Staff and Young People for the appropriate use.
The E2BN broadband connectivity has a filter system which should be set at an age appropriate level so that inappropriate content is filtered and tools are appropriate to the age of the child. All filtering should be set to ‘No Access’ within any setting and then controlled via:
Portal Control (controls filtering at local site level) which controls individual access to the Internet. This also links to the E2BN criteria ‘Schedule 11’ of Level Four site filtering to qualify for access to the broadband services.
Local Control – controls access to websites and provides the option to add to a ‘restricted list’.
The levels listed below are in relation to age-appropriate categories:
Level One E2BN standard basic minimum adult policy.
Level Two E2BN standard senior pupils’ policy.
Level Three E2BN standard younger pupils’ policy.
Level Four E2BN standard young pupil’s policy.
No search, no politics and religion.
This complies with the agreed connectivity legalities with Synetrix and E2BN and also ensures our younger audiences are not exposed to unnecessary risks e.g. a blanket Level Two for Primary school/education establishment or other establishment users, is inappropriate.
The Attic Is currently set at Level Two
Anti-virus and anti-spyware software is used on all networks and stand alone PCs or laptops and is updated on a regular basis.
A firewall ensures information about children and young people and the school/education or other establishment cannot be accessed by unauthorised users.
Young people should use a search engine that is age appropriate
For older children and young people, the Report Abuse button is available should there be a concern of inappropriate or malicious contact made by someone unknown. This provides a safe place for children and young people to report an incident if they feel they cannot talk to a known adult.
CEOP (Child Exploitation and Online Protection Centre) training for secondary children and young people (and Year 6 Primary children) is annual and part of the PSHE curriculum for raising awareness on staying safe and being responsible. A link to the www.thinkukknow.co.uk website is part of the skin layout for further advice and information on children or young people’s personal online spaces. Encryption codes on wireless systems prevent hacking.
Tools for Bypassing Filtering
Web proxies are probably the most popular and successful ways for students to bypass Internet filters today, identifying a cause for concern amongst school/education setting or other establishments, where young people can access the Internet. Web proxies also provide an anonymous route through filtering safeguards in existence on networked facilities, allowing users to navigate through potentially harmful or inappropriate content.
A web proxy is capable of hiding the IP address of the user and opening unrestricted and, in cases, unidentifiable channels through which material can be viewed. The most common use of this tool amongst students is to access social networking features, gaming websites or information of an adult nature- all of which is blocked through the school/education setting or other establishment’s filtering system.
Due to the ever evolving nature of this bypassing tool, and the tens of thousands of websites offering set-up guidance, this is not an issue that can be solved overnight. It is advisable to refer to it within the Acceptable Use Agreement for both staff and pupils as an effective way for school/education setting or other establishments to manage the problem.
Students and staff are forbidden to use any technology designed to circumvent, avoid or bypass any school/education setting or other establishment security controls (including internet filters, antivirus solutions or firewalls) as stated in the Acceptable Use Agreement.
Violation of this rule will result in disciplinary or in some circumstances legal action. Please refer to the ‘Staff Procedures Following Misuse by Staff/Children and Young People’ sections of this document.
It is worth noting however, that block banning of student’s ICT or internet access can be severely disruptive to learning across the curriculum and can also affect lesson planning and should only be applied in the most serious breaches.
The e-Safety Lead and/or a senior member of staff should be monitoring the use of online technologies by children and young people and staff, on a regular basis.
Staff should monitor the use of the Internet during lessons and activities
Parents – Roles
There is no statutory requirement for parents to sign acceptable use policies but evidence shows that children and young people signing agreements to take responsibility for their own actions, is successful.
Each young person should receive a copy of the Acceptable Use Agreement on an annual basis or first-time entry to The Attic Learning Centre or other establishment which needs to be read with the parent/carer, signed and returned to The Attic Learning Centre or other establishment, confirming both an understanding and acceptance of the agreement.
It should be expected that parents/carers will explain and discuss the agreement with their child, where appropriate, so that they are clearly understood and accepted. Parents are encouraged to sign the AUP as well.
The Attic Learning Centre or other establishment should keep a record of the signed forms.
The Attic Learning Centre or other establishments may choose to follow or adapt this guidance:
As part of the approach to developing e-safety awareness with children and young people, the school/education setting or other establishment may offer parents the opportunity to find out more about how they can support the school/education setting or other establishment in keeping their child safe and find out what they can do to continue to keep them safe whilst using online technologies beyond school/education setting or other establishment. The school/education setting or other establishment may want to promote a positive attitude to using the World Wide Web and therefore want parents to support their child’s learning and understanding of how to use online technologies safely and responsibly.
The Attic learning Centre will consider how best to disseminate this information to parents which may include holding an e-safety Parent/Carer Information Evening
The Attic Learning Centre or other establishment:
Can use the Childnet International ‘KnowITAll for Parents’ CD/online materials (http://www.childnet-int.org.uk/kia/parents/cd/ ) to deliver key messages and raise awareness for parents/carers and the community.
Ensure that skills around internet use are offered as part of the follow-up training for parents/carers so they know how to use the tools their children and young people are using.
Endeavour to provide access to the internet for parents/carers so that appropriate advice and information can be accessed where there may be no internet at home, subject to arrangement.
The Appendices detail where parents/carers can go for further support beyond The Attic Learning Centre or other establishment.
Managing Allegations against Adults Who Work With Young People
Please refer to the Managing Allegation Procedure, in order to deal with any incidents that occur as a result of using personal mobile or e-mail technologies. The procedures detail how to deal with allegation of misuse or misconduct being made by any member of staff or child about a member of staff.
Allegations made against a member of staff should be reported to the Senior Designated Person (SDP) for safeguarding within The Attic Learning Centre or other establishment immediately. In the event of an allegation being made against the Headteacher, then EOTAS should be notified immediately.
Local Authority Designated Officer (LADO) - Managing Allegations:
The Local Authority has designated Officers who are involved in the management and oversight of individual cases where there are allegations against an adult in a position of trust. They provide advice and guidance to all of the above agencies and services, and monitor the progress of the case to ensure all matters are dealt with as quickly as possible, consistent with a thorough and fair process. In addition to this they liaise with the police and other agencies.
Disciplinary Procedure for All School/Education Setting or Other Establishment Based Staff
In the event that a member of staff may be seen to be in breach of behaviour and good conduct through misuse of online technologies, this policy outlines the correct procedures for ensuring staff achieve satisfactory standards of behaviour and comply with the rules of EOTAS.
The teaching and learning of e-Safety should be embedded within The Attic Learning Centre curriculum to ensure that the key safety messages about engaging with people are the same whether children and young people are on or off line. This may form part of the PHSE module but is not exclusive to this area of curriculum and opportunities to embed e-Safety throughout the curriculum should be sought.
Health and Safety
Refer to the Health and Safety Policy and procedures of the school/education setting or other establishment and the County Council for information on related topics, particularly Display Screen Equipment, Home working and Accident/Incident reporting procedures. Wireless technologies are not considered to be a hazard following advice from the Health Protection Agency to the Government.
To comply with both the Data Protection Act 1998 and the Information Commissioner’s CCTV Code of Practice, The Attic Learning Centre or other establishments using CCTV for security and safety purposes must publicly declare that they are doing so. The Attic Learning Centre or other establishment should have erected a sign to inform members of the public that they are entering a surveillance area and to display the following key information.
The name of the school/education setting or other establishment/individuals responsible for the CCTV system.
The contact details of who is responsible for the system.
The purpose of the CCTV system.
The school/education setting or other establishment must ensure that all images recorded through the CCTV system are fully traceable with the date, time, recording device and person responsible for recording all detail in a secure log for audit trail purposes.
A robust and thoughtful collection of Standard Operating Procedures should be in place to govern the day to day operation of the CCTV system. For data security purposes a restricted number of staff has access to any images and recordings held by The Attic Learning Centre.
Currently Staff at The Attic with access is Headteacher (also SDP) and Alternate SDP
Headteacher – Judy Sherington
E-safety Lead - Raymond Watts
SDP – Judy Sherington
Alternate SDP – Sophie Ball
Links to Other Policies:
Whole School Safeguarding
Behaviour / Anti-Bullying All behaviours should be seen and dealt with in exactly the same way, whether on or off-line and this needs to be a key message which sits within all ICT and PSHE materials for young people and their parents/carers. People should not treat online behaviours differently to off-line behaviours and should have exactly the same expectations for appropriate behaviour. This is a key message which should be reflected within Behaviour and Anti-bullying Policies as it is only the tools and technologies that change, not the behaviour of children, young people and adults.
Appendix 1: e-Safety Flow Chart
THE ATTIC LEARNING CENTRE
Acceptable Use Policy and Agreement for Staff and Visitors
This agreement applies to all online use and anything that may be downloaded or printed.
All adults within The Attic Learning Centre must be aware of their safeguarding responsibilities when using any online technologies, such as the internet, E-mail or social networking sites. They are asked to sign this Acceptable Use Agreement so that they provide an example to children and young people for the safe and responsible use of online technologies. This will educate, inform and protect adults so that they feel safeguarded from any potential allegations or inadvertent misuse themselves.
I know that I must only use the school/education setting or other establishment equipment in an appropriate manner and for professional uses.
I understand that I need to give permission to children and young people before they can upload images (video or photographs) to the internet or send them via E-mail.
I know that images should not be inappropriate or reveal any personal information of children and young people if uploading to the internet.
I will follow the Procedures for Incidents of Misuse so that I can deal with any problems that may arise, effectively. ( See E Safety Policy )
I will report accidental misuse.
I will report any incidents of concern for a child or young person’s safety to the Headteacher, Senior Designated Person or e-Safety Lead in accordance with procedures listed in the E Safety Policy.
I know who my Senior Designated Person is.
I know that I am putting myself at risk of misinterpretation and allegation should I contact children and young people via personal technologies, including my personal e-mail. I know I should use the school/education setting or other establishment e-mail address only to a child’s school/education setting or other establishment e-mail address upon agreed use within the school/education setting or other establishment. The school /education setting phones (landline and mobiles) are used to contact parents and other agencies and Young People as agreed.
I know that I must not use the school/education setting or other establishment system for personal use unless this has been agreed by the Headteacher and/or e-Safety Lead.
I know that I should complete virus checks on my laptop and memory stick or other devices so that I do not inadvertently transfer viruses, especially where I have downloaded resources.
I will ensure that I follow the Data Protection Act 1998 and have checked I know what this involve
I will ensure that I keep my password secure and not disclose any security information unless to appropriate personnel. If I feel someone inappropriate requests my password I will check with the e-Safety Lead prior to sharing this information.
I will adhere to copyright and intellectual property rights.
I will only install hardware and software I have been given permission for.
I accept that the use of any technology designed to avoid or bypass the school/education setting or other establishment filtering system is forbidden. I understand that intentional violation of this rule may result in disciplinary procedures being initiated.
I have been given a copy of this Acceptable Use Policy and Agreement and know where to access the E Safety Policy for The Attic to refer to about all e-safety issues and procedures that I should follow.
I will ensure that information obtained in the course of my work will not be used for personal gain or benefit, or knowingly passed on to others who might use it in such a way.
I will ensure that any confidential or personal information will not be discussed or disclosed to anyone who does not have a right to the information.
I will only access and view data essential to my day-to-day activities and not actively seek out individual or personal information.
I will disclose to the Lead Team/and or Manager if at any time personal matters may result in a conflict of interest with activities.
School/education setting or other establishment…………………………………………………………………………...
Line Manager Signature…………………………… Date: ………………………...
. Acceptable Use Policy for Young People
All young people are encouraged to use the computers and their own mobile technology e.g. phones, games consoles, in this venue to enjoy the world of opportunities and knowledge that the Internet provides.
However, so that you understand and accept responsibility for keeping yourself and other young people safe when online, it is important that you agree to the following statements.
I will not create, browse, copy, download, forward or post any material:
Which supports or encourages the use of illegal drugs or substances or criminal activity?
That may be pornographic, racist or illegal.
Which might upset people, cause offence or make people feel that they are being bullied?
That condones violence or intolerance, which would breach copyright laws or intellectual property laws.
I will not publish or distribute personal information about other people such as names, phone numbers or address details, this also includes photographs.
I will not deliberately damage any hardware, try to bypass the Internet filtering system or install software on the network.
I will be responsible for my behaviour when using the Internet, this includes resources and websites that I access and the language that I use.
If I come across any inappropriate or harmful material online, I will report it immediately to a member of staff or other professional I work with.
I understand that my computer use is monitored and recorded and that Internet access is ‘filtered’.
I understand that these conditions are designed to keep me safe, and if they are not followed, appropriate sanctions will be applied and my Internet use withdrawn.
Members of staff are available in this venue to provide help and advice about how to protect you when online. For further information about e-safety go to the CEOP website for young people: www.thinkuknow.co.uk
Signed by Parent ………………………………………………..Dated